Studio Handbook

Policies.
 

PICTURES & VIDEOS:

The Studio will on occasion take photos and videos for use within The Studio including an annual scrapbook of all of our classes and students. At times, these photos may be posted on our website, our Facebook page, or used in promotional material for The Studio. Students’ names will not be used with the photos.

 

COMMUNICATION:

All communication will be through email.  Please ensure that we have your current email address on file. Your email address will only be used to communicate important information regarding The Studio and is not shared with any outside parties. 

 

IMPORTANT INFORMATION:

Our monthly newsletters keep you updated!  In order to receive the Newsletter you will need to subscribe to it on our website.  We will also post it on Facebook Page.

 

INCLEMENT WEATHER:

In the case of inclement weather

  • we may or may not hold class if King George County Schools are cancelled or close early.

  • Visit our facebook page, and check your email for any closing updates.  Though we follow the county’s school schedule closely, it will be the Studio owner’s decision whether or not to close.

  • we WILL have class if King George County Schools run on a delayed schedule.  Morning classes will not be held if King George schools are on a delayed schedule.

  • Should class be canceled because of inclement weather, students may make up the class within 2 weeks of the missed class by taking their level or lower.

 

SHORTENED CLASSES:

If class attendance drops below 3 students due to absenteeism, a shortened class may be taught. This is not considered a penalty, but with only one or two people the class is considered a private or semi-private lesson, with the one on one instruction at a group price.

 

CLASS PLACEMENT/EVALUATIONS:

We care about our students and their safety and growth, which is why placement of students is at the discretion of The Studio faculty. Placing a dance student in a class before he/she is ready can cause permanent injury. We strive for a safe and nurturing learning environment. All dance classes have a suggested age, but placement is based on skill level and is determined by the Studio owner.  Evaluations are required for any student wishing to move into a higher dance level.

CLASS TIMES:

Class times may be revised if enrollment necessitates.

 

OPEN ENROLLMENT:

With our open enrollment policy, we welcome new students throughout the year. Regarding dance students, if you join us after the month of November, due to circumstances outside of our control, your child may not be able to participate in the Spring Production nor may they join B, C or D level dance classes without instructor approval.

Parent Viewing Days.
 

Parent Observation Week and Parent Appreciation Week are weeks where parents, family members, and friends are permitted to observe classes/lessons inside the studio/classroom.  We provide this opportunity for parents so they can observe the growth of the children and to experience the class from the “inside”.  Please note that some dancers might become shy when there is an audience in the room. Please let them know ahead of the class time that ‘mommies & daddies’ will be watching.

 

 

Tuition and Payment.

 

 

REGISTRATION FEE:

There is an annual registration fee of $25 per family. 

 

TUITION EXPLANATION:

Total tuition for classes has been divided into 9 or 9.5 equal monthly payments (Sept—May). Dance Accounts (September-Half of June). 

 

Holidays have already been taken into account and will not be made up. Therefore, tuition need not be prorated for missed classes due to holidays. Tuition will only be prorated for the month in which you join the class. Tuition for all classes at The Studio includes time committed to weekly lessons/classes as well as for shows, expos, recitals, and productions. 

 

Because a position in class is reserved for each student regardless of attendance or absenteeism, tuition fees are non-refundable. The Studio does not offer deductions or credits for missed or discontinued classes. Class sizes are limited. Therefore, registration will be accepted on a first come, first served basis. Once you are registered for a class, a place is reserved for you. Please notify The Studio as soon as possible, in writing, if it becomes necessary to change or drop a class.

 

WITHDRAWAL FROM THE STUDIO:

If you need to withdraw from a class for any reason, please advise The Studio in writing prior to withdrawal. You will continue to be billed and responsible for payment until we have your withdrawal in writing.  Accounts requesting withdrawal after the billing date will be responsible for tuition.  If you decide to take class again, you will need to reregister (registration fees apply). 

 

LATE FEES:

Monthly tuition is due on the 25th of the month. Students will not be allowed to participate in classes and/or recitals unless the account is current. A $10 late fee will be assessed if payment is not made by the 1st of the month.

 

FORMS OF PAYMENT:

Acceptable forms of payment are cash, check, or credit card.

 

Starting July 2016, All tuition will be taken by Automatic recurring credit card payments, and payment is charged on the 25th of each month.

 

Checks can be made payable to The Studio. A $25 return check fee will be charged on all returned checks as well as denied credit cards.

 

DISCOUNTS: 

Dance, acting, and musical theatre tuition paid per semester (Sept-Jan or Feb-June) will receive a 5% deduction. Dance tuition paid per year (Sept-June) will receive a 10% deduction.

 

 

SPRING RECITAL.
 
All students at The Studio are welcomed and encouraged to participate in the Spring Recital. However, should a student choose not to participate in the Spring Production, he/she is still welcome to attend classes.

 

 

COMMITMENT:

  • Commitment week is the first week of November.  If you do not wish to participate in the recital, a form must be filled out and turned in by the end of commitment week requesting to be removed from the recital list.

  • Once you have committed your child to performing in the Spring Recital, you will be responsible for the Production and Costume Fees.

 

PRODUCTION FEES:

  • The Production fee helps cover the auditorium rental and janitor fees.

  • You will receive 1 complimentary ticket to each performance.

  • This $60 fee (per family) must be paid in full by March 25th. 

RECITAL VIDEO ORDER:

  • Our Recital video will be recorded during the Saturday performance.

  • A professional video company will be in charge of capturing the performance, editing and distributing the video.

  • The video will be available for purchase through a link provided on the videographers website.

  • You can purchase the video as a Blu-ray, DVD or Digital Download.

 

COSTUME FEES:

  • All dancers will be responsible for purchasing costumes for the Spring Recital.

  • Costume prices are as follows:

    • Primary Levels- $55.

    • Diamond and Ruby Levels- $60

    • Emerald, Sapphire, Amethyst- $70

  • Teachers will measure students after Commitment week, but costumes will not be ordered until all costumes payments have been paid.

  • All Costumes must be paid for by January 1st, or you may pay in installments through the Fall session.

 

 

ATTENDENCE:

Should a student miss, be habitually late to, or leave early from more than 3 consecutive classes or a total of 4 classes beginning in January, he/she will be unable to perform in the Spring Production. In this instance, you will still be responsible for Costume & Production Fees. 

 

 

ART STUDENTS.

 
  • Art classes are offered weekly.

  • Tuition is $40 or $45 a month depending on the class.

  • Art classes are offered for students ages 5-18.

  • Art students are responsible for nominal fees when necessary for supplies.

  • Art students may need to purchase the following items:

    • sketch paper notebook (9”x12”)

    • pencils (HB, 2B, 6B, 3H)

    • box of colored pencils

    • a good eraser