Studio Handbook

Policies.
 

PICTURES & VIDEOS:

The Studio will on occasion take photos and videos for use within The Studio including an annual scrapbook of all of our classes and students. At times, these photos may be posted on our website, our Facebook page, or used in promotional material for The Studio. Students’ names will not be used with the photos.

 

COMMUNICATION:

All communication will be through email.  Please ensure that we have your current email address on file. Your email address will only be used to communicate important information regarding The Studio and is not shared with any outside parties. 

 

IMPORTANT INFORMATION:

Our monthly newsletters keep you updated!  In order to receive the Newsletter you will need to subscribe to it on our website.  We will also post it on Facebook Page.

 

INCLEMENT WEATHER:

In the case of inclement weather

  • we may or may not hold class if King George County Schools are cancelled or close early.

  • Visit our facebook page, and check your email for any closing updates.  Though we follow the county’s school schedule closely, it will be the Studio owner’s decision whether or not to close.

  • we WILL have class if King George County Schools run on a delayed schedule.  Morning classes will not be held if King George schools are on a delayed schedule.

  • Should class be canceled because of inclement weather, students may make up the class within 2 weeks of the missed class by taking their level or lower.

 

SHORTENED CLASSES:

If class attendance drops below 3 students due to absenteeism, a shortened class may be taught. This is not considered a penalty, but with only one or two people the class is considered a private or semi-private lesson, with the one on one instruction at a group price.

 

CLASS PLACEMENT/EVALUATIONS:

We care about our students and their safety and growth, which is why placement of students is at the discretion of The Studio faculty. Placing a dance student in a class before he/she is ready can cause permanent injury. We strive for a safe and nurturing learning environment. All dance classes have a suggested age, but placement is based on skill level and is determined by the Studio owner.  Evaluations are required for any student wishing to move into a higher dance level.

CLASS TIMES:

Class times may be revised if enrollment necessitates.

 

OPEN ENROLLMENT:

With our open enrollment policy, we welcome new students throughout the year. Regarding dance students, if you join us after the month of November, due to circumstances outside of our control, your child may not be able to participate in the Spring Production nor may they join B, C or D level dance classes without instructor approval.

Parent Viewing Days.
 

Parent Observation Week and Parent Appreciation Week are weeks where parents, family members, and friends are permitted to observe classes/lessons inside the studio/classroom.  We provide this opportunity for parents so they can observe the growth of the children and to experience the class from the “inside”.  Please note that some dancers might become shy when there is an audience in the room. Please let them know ahead of the class time that ‘mommies & daddies’ will be watching.

 

 

Tuition and Payment.

 

 

REGISTRATION FEE:

There is an annual registration fee of $25 per family. 

 

TUITION EXPLANATION:

Total tuition for classes has been divided into 9 or 9.5 equal monthly payments (Sept—May). Dance Accounts (September-Half of June). 

 

Holidays have already been taken into account and will not be made up. Therefore, tuition need not be prorated for missed classes due to holidays. Tuition will only be prorated for the month in which you join the class. Tuition for all classes at The Studio includes time committed to weekly lessons/classes as well as for shows, expos, recitals, and productions. 

 

Because a position in class is reserved for each student regardless of attendance or absenteeism, tuition fees are non-refundable. The Studio does not offer deductions or credits for missed or discontinued classes. Class sizes are limited. Therefore, registration will be accepted on a first come, first served basis. Once you are registered for a class, a place is reserved for you. Please notify The Studio as soon as possible, in writing, if it becomes necessary to change or drop a class.

 

WITHDRAWAL FROM THE STUDIO:

If you need to withdraw from a class for any reason, please advise The Studio in writing prior to withdrawal. You will continue to be billed and responsible for payment until we have your withdrawal in writing.  Accounts requesting withdrawal after the billing date will be responsible for tuition.  If you decide to take class again, you will need to reregister (registration fees apply). 

 

LATE FEES:

Monthly tuition is due on the 25th of the month. Students will not be allowed to participate in classes and/or recitals unless the account is current. A $10 late fee will be assessed if payment is not made by the 1st of the month.

 

FORMS OF PAYMENT:

Acceptable forms of payment are cash, check, or credit card.

 

Starting July 2016, All tuition will be taken by Automatic recurring credit card payments, and payment is charged on the 25th of each month.

 

Checks can be made payable to The Studio. A $25 return check fee will be charged on all returned checks as well as denied credit cards.

 

DISCOUNTS: 

Dance, acting, and musical theatre tuition paid per semester (Sept-Jan or Feb-June) will receive a 5% deduction. Dance tuition paid per year (Sept-June) will receive a 10% deduction.

 

 

SPRING PRODUCTION.
 
All students at The Studio are welcomed and encouraged to participate in the Spring Production. However, should a student choose not to participate in the Spring Production, he/she is still welcome to attend classes.

 

 

COMMITMENT:

  • Commitment week is in October. All accounts must fill out a Recital Commitment Form for all family members who will participate in the Spring Production.   One form per family.

  • Once you have committed your child to performing in the Spring Production, you will be responsible for the production fee and Costume Deposits.

  • Your account must be current before your child can participate in the Spring Production.

 

PRODUCTION FEES:

  • Production fees help cover auditorium rental and other recital costs.

  • You will receive 2 free tickets as well as a complimentary Digital Download of the show. 

  • This $65 fee (per account) must be paid in full by the end of March. 

 

COSTUME FEES:

  • All dancers and musical theatre students will be responsible for purchasing costumes for the Spring Production.

  • Costume prices are as follows:

    • Creative Movement and Primary Levels- $45.

    • A and B levels- $55

    • C and D levels- $65

    • D level Ballet-   $70

 

  • A $25 costume deposit, per class, will be due during Commitment Week.

  • Teachers will measure students after Commitment week, but costumes will not be ordered until all costumes payments have been paid.

  • All Costumes must be paid for by the end of January, or you may pay in 4 installments (October 25th, November 25th, December 25th, and January 25th).

 

 

ATTENDENCE:

Should a student miss, be habitually late to, or leave early from more than 3 consecutive classes or a total of 4 classes beginning in January, he/she will be unable to perform in the Spring Production. In this instance, you will still be responsible for Costume & Production Fees. 

 

 

MUSIC STUDENTS.

 

  • Music lessons are offered weekly. 

  • Lessons consist of 30 minutes of individual instruction and 30 minutes of music theory via music theory book. 

  • Music students are responsible for nominal fees when necessary.

  • Students are responsible for purchasing music books.  Please see instructor. 

  • Students are encouraged and prepared to participate in the Christmas Music Expo and the Spring Music Recital. 

 

 

ART STUDENTS.

 
  • Art classes are offered weekly.

  • Tuition is $40 a month.

  • All students are encouraged to display their work in The Studio Art Exhibitions held in December at the Christmas Expo, and in May during the Spring Dance Recital.

  • Art classes are offered for students ages 5-18.

  • Art students are responsible for nominal fees when necessary for supplies.

  • Art students may need to purchase the following items:

    • sketch paper notebook (9”x12”)

    • pencils (HB, 2B, 6B, 3H)

    • box of colored pencils

    • a good eraser

 

"The only thing that nobody else has is you.  Your voice​​​​​, your mind, your story, your vision.  So write and draw and build and play and dance and live as only you can."​​​

Neil Gaiman